Veterans Affairs, Veterans Health Administration Travel Assistant in Roseburg, Oregon
Summary The incumbent is the Employee Travel Clerk and Agent Cashier for the VA Roseburg Healthcare System. Responsibilities This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-6, however a selection can be made at any of the following grade levels: GS-05 or GS-6. At the GS-5 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-6. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds. Major Duties include but are not limited to: The incumbent reviews travel requests and applicable regulations to determine entitlements and method of travel. The employee advises on entitlements, administrative leave, reimbursable expenses, and substantiates claims for reimbursement. The incumbent independently plans and carries out the successive steps to complete transportation support duties and use accepted practices to resolve problems and deviations. Problems and deviations include transportation actions that cannot be processed, monitored, otherwise acted on using standard instructions. This may result because of the specialized nature of the problems, the existence of various conflicting documentation, the lack of documentation or information available, or other conditions. The employee provides assistance to individuals before, during, and after travel, making route changes or departing from policy because standard routes are not feasible. The employee reconciles bills and verifies costs when the documentation is unclear and requires extensive research to determine propriety of the rates charged. The incumbent trains and advises individuals in the efficient use of the FedTraveler program. The employee maintains the FedTraveler system which includes user profiles and accounting information. The employee produces various facility level reports for use by management and program offices. The employee tracks and reports travel costs that are funded from other sources to ensure funds are transferred to/from the station in and expeditious manner. Work Schedule: Mon-Fri, 8:00am to 4:30pm Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Travel Assistant/PD30043-0 and PD30042-0 Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet time in grade and specialized experience requirements within 30 days of the closing date of this announcement,04/16/2021. Time-In-Grade Requirement: Applicants may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. For this vacancy, employees under the GS pay system must have held a GS-3 or higher position in the last 52 weeks to be eligible for the GS-5 grade level. Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time in grade and specialized experience requirements within 30 days of the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-5 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Substantive knowledge of banking practices and currency. Knowledge of security regulations and procedures to ensure the safeguarding of cash and financial instruments. Working knowledge of all banking, Treasury Department, and accounting procedures and policies. Must be thoroughly familiar with all VA and Treasury regulations, Interim Issues, guidelines, Patients Funds regulations, and other government or banking publications that relate to the Agent Cashier operations and in determining acceptability of payments and/or disposition of documents and cash items. These include maintenance and withdrawals from a depository checking account; pharmacy, inpatient and outpatient copayments; third party drafts; and VISA/Master Card credit card payment systems. General knowledge of operational functions and procedures such as those related to the preparation of awards, rate changes, stop payments, etc. sufficient to process all kinds of collections and disbursements. Understands debit and credit principles of each disbursement or collection in order to maintain, balance, and close accounts in an accounting system with extensive subdivision of accounts. Ability to analyze numerous accounts and determine the need and type of adjustments necessary to reconcile and balance accounts.. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 4 full years above high school or equivalent degree in any field for which high school graduation or the equivalent is the normal prerequisite . This education was obtained in an accredited business, secretarial or technical school, junior college, college or university. If you are qualifying on education, transcripts are required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 60 semester hours (2 years) is creditable. Note: If you select this option, a copy of your transcripts is required. Education cannot be credited without documentation. Your resume must indicate clearly the nature of your duties and responsibilities in each position and the number of hours a week spent in such employment.. GS-6 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Substantive knowledge of banking practices and currency. Knowledge of security regulations and procedures to ensure the safeguarding of cash and financial instruments. Working knowledge of all banking, Treasury Department, and accounting procedures and policies. Must be thoroughly familiar with all VA and Treasury regulations, Interim Issues, guidelines, Patients Funds regulations, and other government or banking publications that relate to the Agent Cashier operations and in determining acceptability of payments and/or disposition of documents and cash items. These include maintenance and withdrawals from a depository checking account; pharmacy, inpatient and outpatient copayments; third party drafts; and VISA/Master Card credit card payment systems. General knowledge of operational functions and procedures such as those related to the preparation of awards, rate changes, stop payments, etc. sufficient to process all kinds of collections and disbursements. Understands debit and credit principles of each disbursement or collection in order to maintain, balance, and close accounts in an accounting system with extensive subdivision of accounts. Ability to analyze numerous accounts and determine the need and type of adjustments necessary to reconcile and balance accounts. Ability to review documents for validity of accounting data (correct appropriations, etc.), and for proper authorization and compliance with existing VHA handbooks, regulations and station policies. Ability to effectively and courteously communicate with customers, and utilize problem-solving techniques as needed. Working knowledge of computer processing procedures in order to properly process input, review computer output and properly reconcile funds on a daily basis. In addition to the DHCP/VISTA computer system and the FedTraveler Program, the incumbent must have working knowledge MS/Outlook, MS/Excel, and MS/Word. You will be rated on the following Competencies for this position: Interpersonal SkillsManages and Organizes InformationTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work may require some physical effort, such as standing, walking, bending, or sitting. Payment documents received from an adjacent office requires reaching back and forth across a small area. Lifting of cash boxes is required for putting the boxes in and taking them out of a large safe. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.