Veterans Affairs, Veterans Health Administration Medical Administrative Assistant (AOD) in Roseburg, Oregon
Medical Administrative Assistant (AOD)
Department of Veterans Affairs
Veterans Affairs, Veterans Health Administration
- ##### Open & closing dates
11/08/2019 to 11/28/2019
- ##### Service
- ##### Pay scale & grade
- ##### Salary
$42,053 to $54,670 per year
- ##### Appointment type
- ##### Work schedule
1 vacancy in the following location:
Roseburg, OR 1 vacancy
Relocation expenses reimbursed
Candidates must have knowledge of general principles of management; applicable public laws, regulations, and legal decisions regarding care and treatment of Veterans and beneficiaries; and knowledge of all aspects of Health Administration programs and medical administrative policies and practices.
Work Schedule: Shift Work, Rotating Tour Compressed/Flexible: Not available Telework: Not available Virtual: This is not a virtual position Financial Disclosure Report: Not required
Learn more about this agency
Duties include but are not limited to:
- Interprets and applies VA rules and regulations relating to legal entitlement to benefits
- Acts as Certifying Officer for documents pertaining to the administration of laws concerning VA
- Ensures appropriate legal, regulatory, and policy requirements are met
- Processes administrative issues related to patient care and treatment
- Provides administrative guidance and advice to medical Officer of the Day (MOD), Registered Nurse of the Day (RNOD), and other clinical staff related to administrative matters necessary for the operation of VARHS
- Assists VARHS staff with medically legal concerns (i.e. involuntary commitments, orders of protective custody, and management of unruly or severely disturbed patients)
- Observes, evaluates, and coordinates administrative activities with interdisciplinary teams to provide administrative support
- Receives and response to non-routine patient condition inquiries and other administrative inquiries from concerned Veterans, families, visitors, law enforcement officials, media and general public
- Determines release of medical and social data from patient records
- Investigates and prepares complex and sensitive correspondence related to patient care activities.
- Administratively approves and coordinates non-VA tests and procedures, locating available sources and authorizing VA payment of services
- Coordinates patient referrals and transfers to and from VARHS
- Prepares Gains and Losses sheet and other statistical related reports
- Proves written and oral reporting of patient incidents
- Coordinates and/or initiates with actions dealing with disaster situations, serving as command post during disaster situations until relieved by higher authority.
- Participates in special projects or analytical studies of problem areas, conducting investigations and or systematic reviews of services and operations and makes recommendations for improved methods and processes.
Occasional travel - You may be expected to travel for this position.
- #### Job family (Series)
0303 Miscellaneous Clerk And Assistant
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Designated and/or random drug testing may be required
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/28/2019. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
Specialized Experience: Applicants must have at least one year of specialized experience comparable to the GS-6 level in the normal line of progression for the occupation in the organization. Specialized experience is experience that has equipped the candidate with the particular knowledge, skills, and abilities to perform the duties of the position, and that is typically in or related to the position to be filled. Examples of qualifying experience would be experience providing administrative support in a medical/clinical setting demonstrates a knowledge of medical terminology; applicable laws and regulations related to patient care and treatment (i.e. admissions, discharges, transfers, scheduling, sharing agreements, legal detentions, beneficiary travel, etc.); knowledge of medical administrative record systems, HIPPA, Privacy Act, and Freedom of Information Act; and the ability to interpret rules, regulations, policies and procedures. You will be rated on the following Competencies for this position:Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work requires much walking through the VARHS with occasionally the requirement to lift objects such as suitcases, bags, and personal property (clothing, jewelry, wallets, and other things, etc.) or medical records. The AOD shift changes require rotation on a four week basis, which provides added stress and strain, with various shifts requiring two or more set of hours per week.
There is no educational substitution at this grade level.
Selected applicants will be required to complete an online onboarding process.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online view the following link for information regarding an Alternate Application.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Background checks and security clearance
Drug test required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
- Required Documents
To apply for this position, you must provide a complete Application Package which includes:
- SF-50/ Notification of Personnel Action
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. - Cover Letter - Other (1) - Resume - SF-50/ Notification of Personnel Action - Transcript
SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility): - Most recent SF-50 if you are a current or former Federal employee - An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade - Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. - Examples of appropriate SF-50's include: - Within grade increases at the highest grade held; or - Promotions with an effective date more than one year old; or - SF-50's at the highest grade held with an effective date more than one year old.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- How to Apply
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 11/28/2019 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10652184.
- To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations where patients receive care or who come into contact with VA patients as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased facilities. HCP include all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work at these facilities. HCP that are unable to receive or otherwise decline a flu shot will be expected to wear a face mask throughout the influenza season.
Agency contact information
Roseburg VA Medical Center 913 Northwest Garden Valley Boulevard Roseburg, OR 97471 US
Learn more about this agency
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
- Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Legal and regulatory guidance
- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/551357000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.