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Moss Adams LLP Senior Executive Assistant in Portland, Oregon

Senior Executive Assistant

Description

Moss Adams brings more West to business. More than a location, it’s a way of doing business in which innovation thrives and optimism abounds. At Moss Adams, we’re excited by the greatness of possibility and the extraordinary potential for companies and individuals to prosper. We provide the world’s most innovative companies with specialized accounting, consulting, and wealth management services to help them embrace emerging opportunity.

Introduction to the role

The Senior Executive Assistant provides proactive executive level support. Independent and sound business judgement is required to plan, prioritize and organize a diversified workload in a fast paced environment. The Senior Executive Assistant is flexible and able to manage projects, as well as maintain confidentiality and a high level of client service.

Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Responsibilities:

  • Proactively manage calendars and travel logistics for assigned executives

  • Oversee organization and preparation of materials for executive presentations and meetings

  • Assist with management of broad reaching, high impact or influential projects

  • Compose, edit and proofread business correspondence and presentations

  • Serve as a liaison for internal and external clients, including screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients, when appropriate

  • Manage time and expense entry for assigned executives

  • Assist with engagement management activities as needed such as billings and new client acceptance

  • Coordinate team meetings, activities and communications

  • Assist with support of marketing/practice development activities, including events, marketing materials, Client Relationship Management data maintenance, and industry group support

  • Leverage internal network and teams to effectively manage workflow

  • Other duties and special projects as assigned

Qualifications:

  • High School Diploma/GED required

  • Minimum of 3 years of related experience required, preferably in an executive support role; experience in a professional services environment preferred

  • Must be legally authorized to work in the United States on a full-time basis upon hire. Moss Adams will not consider candidates for this position who require sponsorship for employment visa status now or in the future (e.g., H-1B status)

  • Ability to handle sensitive situations and confidential information with discretion

  • Experience managing individuals, projects and processes effectively

  • Excellent written and verbal communication skills

  • Ability to prioritize, organize, and effectively manage work load to meet deadlines

  • Strong working knowledge of Microsoft Office Suite skills; advanced skills preferred

  • Ability to travel as needed, approximately 5%

  • May require some overtime hours

Moss Adams is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Primary Location Portland, OR

Other Locations San Francisco, CA, Seattle, WA, Los Angeles, CA

Employee Status: Regular

Schedule: Full Time

Req ID: 20262

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