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Applied Memetics LLC Administrative Support Specialist - COVID-19 Vaccine Administration (Oregon) in Portland, Oregon


AM has immediate openings for Administrative Support Specialists to support state and local COVID-19 Vaccination programs. This position will begin immediately. Candidates will work at various COVID-19 vaccination sites throughout the assigned service area within Oregon.

The successful Administrative Support Specialist will perform a variety of clerical and administrative office support duties as an integral member of the Vaccination Site Strike Team, facilitating efficient and effective operations of vaccination site services. Each Vaccination Site Strike Team will consist of a Team Lead (supervisor), Administrative Support Specialists, and Movement Control Crew. Ratios and total number per strike team varies per vaccination site and contract.

  • Performs a variety of clerical and administrative office support duties, including receptionist and customer service duties; public contact work; document preparation, file maintenance, data entry, word processing.

  • Coordinate general office operations such as ordering supplies, answering/routing phone calls and taking messages, greeting visitors, performing basic bookkeeping work, and assisting with general human resources work.

  • Ability to handle large intake volume information accurately.

  • Responsible for ensuring all documentation of COVID-19 vaccines is accurate and timely.

  • Perform, organize, and streamline operational tasks to reduce the potential for errors.

  • Interacts with clients maintaining a high level of customer service (e.g., assists clients with intake paperwork).

Educational Requirements:

  • Associate's degree or equivalent experience

General Requirements:

  • Experience within a healthcare setting required

  • Experience working high-volume ambulatory healthcare environments preferred (e.g., mass vaccination, mass testing, POD sites, urgent care)

  • Well-organized with attention to detail

  • Ability to exhibit a professional, positive attitude and work ethic

  • Ability to problem solve and possess analytical skills

  • Ability to work as a team member

  • Works effectively with co-workers – backing up each other and troubleshooting problems

  • Excellent communication skills oral and written

  • Ability to speak, read, and write English

  • Ability to handle confidential information with discretion and professionalism

  • Ability to show empathy to distressed individuals

  • Proficiency with computers and Google Suite

Technology Requirements:

  • PC with Windows 10 or Mac with Mac OS 10.15 or newer

  • Antivirus Protection: Windows Defender and Windows Firewall, for Mac Antivirus Protection: Sophos

  • Personal mobile device

  • User provided home high-speed network connection

Note: Due to the high volume of applicants, we may be unable to respond to telephone or email inquiries, but we are reviewing and considering all applications in the order in which they were submitted on a rolling basis.

ID: 2021-2291

of Openings: 50

External Company Name: AM Trace LLC

External Company URL:

Telecommute: Yes