State of Oregon Administrative Specialist 1 in Pendleton, Oregon

Administrative Specialist 1



Administrative Specialist 1


$2,696.00 - $3,831.00 Monthly


Pendleton, OR

Job Type



Forestry-Eastern Oregon Area

Job Number



11/26/2018 11:59 PM Pacific

  • Description

  • Benefits

  • Questions


Are you detail oriented? Do you thrive in a fast paced work environment? Does giving excellent customer service something you value? If this sounds like you, please consider joining our team!

The Oregon Department of Forestry's (ODF) Mission is – To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon's forests to enhance environmental, economic, and community sustainability.

We have one (1) permanent, full-time position with the Oregon Department of Forestry, located in Pendleton. For specific questions regarding this position, please contact Matt Hoehna, Unit Forester, at (541) 276-3491.

Duties & Responsibilities

What will you do? You will provide administrative support and office coordination for Department programs within Northeast Oregon District and the Pendleton Unit. Your primary responsibilities include administrative support to the Fire and Private Forests Program, fire finance and auditing tasks, payroll entry, accounts payable, expense tracking, employee documentation, file system management, and data entry into various Department computer programs You will work closely with other field and Salem staff to provide guidance and support needed to meet Departmental objectives, agency missions, and legal mandates.

For a complete list of duties and working conditions for these opportunities, click here.

The Department's highest priority work is a forest fire emergency, this position may be utilized during those emergencies to provide assistance in a variety of ways. That assistance may be directly aiding the emergency effort in the field or at the Salem headquarters. It also may be in providing backup to fill in for another position that is being used in direct aid to the emergency, or it may be in performing an essential function in some capacity either within this Program or elsewhere in Salem or in the field.

Qualifications, Required & Requested Skills


Three years of clerical/secretarial experience which included:

  • Two years at a full performance level performing typing, word processing, or other generation of documents AND

  • Lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the two years at the full performance level.

REQUESTED SKILLS (Desired Attributes):

We are looking for candidates with a work history that demonstrate the following skills and abilities:

  • Experience providing routine clerical activities in an administrative and business office function.

  • Experience processing payroll and procurement related actions.

  • Experience applying laws, rules, policies, or procedures affecting assigned work.

  • Experience providing professional customer service to internal and external customers in person, and over the phone/radio.

  • Ability to work with multiple deadlines, continual change and at times heavy workloads.

  • Intermediate level of experience in Microsoft Word, Access, Excel, Outlook, webpage updates and use of personal computers.

  • Keyboarding (typing) speed of at least 50 WPM.

  • Ability to communicate effectively verbally or in writing.

  • Ability to maintain composure during stressful and chaotic situations.

  • Ability to respond to potentially intense situations with customers and use independent judgment to solve problems.

  • Ability to work successfully in a team environment.

  • Punctuality and consistent attendance.

  • Available on short notice to work weekends, holidays, or nights depending on emergency need.

Additional Information


  • Click on the "Apply" button above and complete the online application.

  • Answer all the supplemental questions.

  • If you require an alternate format in order to complete the employment process, you may call ODF Human Resources at 503-945-7306.


  • To ensure clear communication, please unfilter emails from and

  • This announcement will be used to establish a list of qualified candidates for this position and may be used to fill future vacancies.

  • The employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement.


This position requires the operation of a State vehicle for the purpose of conducting official State business. An Oregon driving record check will be conducted on the top applicants to ensure a valid license and acceptable driving record. If your license is from outside Oregon, you must submit at least a three year court/DMV printout at the time of interview. An unacceptable driving record includes:

  • Conviction of a major traffic offense within the previous 24 months which includes reckless driving, driving under the influence, failing to perform the duties of a driver, criminal driving while suspended or revoked, fleeing or attempting to elude a police officer, felony hit and run, etc.;

  • Felony revocation of driving privileges or felony or misdemeanor license suspension within the previous 24 months;

  • More than 3 moving traffic violations in the previous 12 months;

  • A careless driving conviction in the previous 12 months;

  • A Class A moving traffic violation in the previous 12 months.


Eligible veterans who meet the qualifications will be given veterans' preference. To receive preference you MUST attach appropriate documentation as outlined by the Department of Administrative Services at the following website: Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.


The Oregon Department of Forestry does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete U.S. Department of Homeland Security form I-9, confirming authorization to work in the United States.


Core benefits

Medical, vision and dental insurance

  • Comprehensive medical, dental and vision plans for the employee and qualified family members

  • $5,000 in employee basic life insurance

Retirement benefits

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

  • Employer paid defined benefit and defined contribution programs

**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

  • Sick leave earned at the rate of 8 hours per a month with no maximum accumulation

  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments

  • 24 hours personal leave earned each fiscal year

  • Ten paid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

  • Term life (employee, spouse or domestic partner, and dependents

  • Long-term and short-term disability

  • Accidental Death and Dismemberment

  • Long-term care (self and eligible family members)

  • Flexible spending accounts

  • Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.