State of Oregon Office Specialist 2 in North Bend, Oregon

Office Specialist 2

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Office Specialist 2

Salary

$29,532.00 - $41,172.00 Annually

Location

North Bend, OR

Job Type

Permanent

Department

Human Services-Children, Adults & Families

Job Number

DHS18-0943

Closing

6/20/2018 11:59 PM Pacific

  • Description

  • Benefits

  • Questions

Description

DHS18-0943 Filling 3 Positions

Ready to put your exceptional office support skills to work? The Office of Children, Adults and Families, which is part of the Oregon Department Of Human Services has an opportunity for an Office Specialist 2 to join their team. If you have excellent organizational skills, detail orientated, multi-task, and possess strong communication skills we have an excellent opportunity for you.

There are THREE permanent full time Office Specialist 2 positions located in North Bend (1431 Airport Lane). These positions are represented by a union.

What you will be doing:

You wil ensure the continued smooth flow of all necessary input documents. This position helps caseworkers complete all assignments in a timely, accurate and thorough manner.

What's in it for you:

You will join a team of talented individuals charged with performing a variety of clerical and reception duties. DHS is guided by our core values of Integrity, Innovation, Respect, Service Equity, Responsibility, Stewardship and Professionalism. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year.

WORKING CONDITIONS:

  • This is a flexible work schedule position with a normal 5 day work week of 8 hours per day. However, when in the interest of operational needs, the days and hours may be adjusted by the supervisor. Apart from the flexible schedule, occasional compensated overtime may be required. Adjusted work hours may be needed on an infrequent basis. Short time lines require flexibility. Confidentiality laws and regulations must be adhered to.

  • Occasional hostile clients when working reception. Working with caseworkers who are dealing with heavy caseloads and who are on deadlines. Use of State vehicle when conducting business in the community or attending training, specialty groups, etc.

  • Employee is expected to maximize available resources and technology in order to efficiently complete assignments. Optimum use of technology includes proficiency with computers and a system of documentation accessed through the Local Area Network.

We are looking for candidates with a work history that demonstrates skill with the following:

  • Front desk reception experience

  • Experience explaining rules, regulations and procedures for a program/service

  • Experience with computers

  • Experience processing, entering, and/or verifying detailed data

  • Experience communicating with and resolving conflicts/disputes with clients or customers

  • Experience working with individuals of a diverse population.

This is what you need to qualify

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR

An Associate's degree in Office Occupations or Office Technology; OR

Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. If you are using education to qualify, you must attach transcripts.

Required for this position:

Successful candidates for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: Felony Convictions, Computer theft, identify theft and fraud. CJIS Clearance is done at the conditional job offer.

Only the candidates whose experience most closely match the qualifications and requested skills of this position will be invited to an interview.

ADDITIONAL INFORMATION

* COMING SOON*

The State of Oregon is implementing a new Human Resource Information System (HRIS), Workday. Workday will provide the latest technology in the areas of recruitment and retention.

Applicant E-Recruit Help and Support: http://oregon.gov/jobs/Pages/support.aspx

This quick help guide can also be found on the State Jobs Page by clicking in the Applicant E-Recruit FAQ's then click on Applicant Profile Maintenance.

E-Recruit technical support: support@governmentjobs.com or call 855-524-5627 (toll free)

Information on Veterans' Preference points: http://oregon.gov/jobs/Pages/Veterans.aspx

Questions and inquiries regarding this recruitment may be directed to:

Kathie Brostrom, Workforce Recruitment Consultant

503-753-0221

Kathie.BROSTROM@dhsoha.state.or.us

If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the DHS, Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900 and ask the Telecommunications Assistant to connect you to 503-945-5698 (8:00 a.m. and 5:00 p.m. (Pacific Time) Monday through Friday).

If you need an alternate format of the application or assistance to participate in the hiring process please contact our ADA Office at, ADA.DHS@dhsoha.state.or.us

PLEASE CONSIDER JOINING US.

The Oregon Department of Human Services/Oregon Health Authority is committed to affirmative action, equal employment opportunity and workplace diversity.

Core benefits

Medical, vision and dental insurance

  • Comprehensive medical, dental and vision plans for the employee and qualified family members

  • $5,000 in employee basic life insurance

Retirement benefits

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

  • Employer paid defined benefit and defined contribution programs

**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

  • Sick leave earned at the rate of 8 hours per a month with no maximum accumulation

  • Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments

  • 24 hours personal leave earned each fiscal year

  • Ten paid holidays a year

The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

  • Term life (employee, spouse or domestic partner, and dependents

  • Long-term and short-term disability

  • Accidental Death and Dismemberment

  • Long-term care (self and eligible family members)

  • Flexible spending accounts

  • Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.