University of Oregon Student Payroll Specialist in Eugene, Oregon

Student Payroll Specialist

Apply nowJob no:523297

Work type:Classified Staff

Location:Eugene, OR

Categories:Accounting/Finance, Administrative/Professional

Department:Business Affairs Office

Classification:Administrative Program Assist

Appointment Type and Duration:Regular, Ongoing

Salary:$15.04 - $22.34 per hour


Review of Applications Begins

Position closes December 28, 2018.

Special Instructions to Applicants

Complete applications must include a cover letter, resume, and answers to supplemental questions.

To assist us in making the selection for this position, please upload answers to the following supplemental questions with your application. Number your responses to correspond to the questions and describe experience and training related to each. Make sure that any experience or training described in your responses are included on your application.

  1. This position processes a large volume of detailed work within specific deadlines, and requires the ability to apply laws and regulations. Describe previous job experience that has prepared you to assume these responsibilities. Indicate if you have experience preparing payroll and knowledge of federal and state payroll regulations.

  2. This position has frequent interactions with a diverse group of students and staff, in person and over the phone, to explain laws, rules, and regulations related to payroll. Describe experience that demonstrates your ability to effectively communicate payroll-related information to a diverse audience.

  3. This position inputs, updates, maintains, and retrieves information from a database and reconciles and maintains reports. Describe your experience with word processing, database and spreadsheet software, and writing and running reports.

Department Summary

The Business Affairs Office (BAO) provides efficient and effective business services for University of Oregon (UO) students, faculty and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, generally accepted accounting principles, and sound business practices.

The BAO consists of 5 divisions reporting to the Associate Vice President for Business Affairs and Controller, and provides direct services to staff, students and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, Information Systems, and Treasury Management. These divisions manage the largest payroll in Eugene, support UO expenditures totaling more than $500 million, and manage the billing and collection of tuition and fees for more than 24,000 students. The BAO has approximately 64 FTE, and an annual operating budget of $6.2 million.

This position is part of the Payroll division.

Position Summary

This position is responsible for the creation and maintenance of all student employment, mandatory deduction, and leave records. It provides centralized payroll support for the entire campus. This includes interpreting federal and state law as well as university policy and procedures related to payroll and HR processing. It is responsible for ensuring compliance, problem resolution, and recommending solutions in non-routine situations. It is also responsible for accurate calculations, reviewing and correcting job and pay detail, and approving exceptions to university policy.

Serves as technical expert and campus advisor regarding Banner functionality, pay calculations, and other data to ensure accurate and timely payment to UO employees. Must prioritize work assignments to ensure internal and external deadlines are met. Failure to make the correct decisions can result in incorrect pay, grievances, loss of benefits, federal fines and penalties, and federal audit exceptions.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and

• Lead work responsibility or coordination of office procedures.

Professional Competencies

• Ability to solve problems and to distinguish irregularities.

• Ability to accomplish tasks within set deadlines.

• Ability to explain complex laws, rules and procedures and to apply these regulations to work performed.

• Ability to communicate effectively with all university employees, and outside entities, by telephone, written forms and in person.

Preferred Qualifications

• Banner experience.

• Higher education experience.

• An Associate degree.

FLSA Exempt:No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised:07 Dec 2018Pacific Standard Time

Applications close:28 Dec 2018Pacific Standard Time