University of Oregon Office Specialist 1 in Eugene, Oregon

Office Specialist 1

Apply nowJob no:522383

Work type:Classified Staff

Location:Eugene, OR

Categories:Administrative/Professional, Administrative/Office Support, Child Development

Department:Early Childhood CARES

Classification:Office Specialist 1

Appointment Type and Duration:Regular, Ongoing

Salary:$12.51 - $17.57 per hour


Review of Applications Begins

Position closes June 28, 2018

Special Instructions to Applicants

To receive consideration, please submit a cover letter describing how your skills align with this position, a current resume, and answers to the following supplemental questions with your online application.

  1. This position maintains files and prepares documents and customized teaching materials using Word, Excel and desktop publishing programs. Describe your skill level and experience in these areas. Indicate if you have experience with Boardmaker or InDesign software.

  2. This position is responsible for organizing and maintaining toy and equipment inventories. Describe your experience that demonstrates your ability to organize and maintain an inventory checkout process.

  3. This position interacts with a variety of individuals including faculty, staff and client families. Describe your experience that demonstrates your ability to communicate effectively, including communicating with individuals from diverse backgrounds and cultures.

Department Summary

Early Childhood CARES provides Early Intervention (EI) and Early Childhood Special Education (ECSE) services to infants, toddlers and preschool children in Lane County with developmental delays and disabilities.

Early Childhood CARES services include parent consultation, parent-toddler groups, specialized preschools, community preschool consultation, speech and language therapy, physical therapy and occupational therapy.

Early Childhood CARES is funded by the Oregon Department of Education with state and federal funds and is one of nine programs delivering EI/ECSE services across the state.

Position Summary

The Office Specialist 1 (OS1) position provides support to the clients and staff of Early Childhood CARES. This position serves as the projects coordinator for the department and independently creates customized teaching materials such as social stories, choice boards, daily schedules, communication books, and music playlists for individual children or classrooms.

This position is responsible for tracking and monitoring inventory of all program materials including maintaining a check-out system, organizing and cleaning items, replenishing stock and restocking items in designated storage areas. Must be able to bend and reach high and low shelves with files, toys and other program materials.

The OS1 performs a wide range of general office support duties including maintaining forms and brochures, creating, formatting and proof reading documents, processing incoming and outgoing mail and providing backup support for the front receptionist.

This position receives a variety of assignments from multiple staff members that require initiative, independent judgment, organization and excellent communication skills.

The position is supervised by The EC Cares Coordinator of Finance & Operations.

Minimum Requirements

• Completion of courses or training in Office Technology; OR

• One year of general clerical experience which included typing, word processing, or other generation of documents; OR

• An equivalent combination of training and experience.

Professional Competencies

• Excellent oral and written communication skills

• Ability to maintain composure, tact, friendliness and professionalism in an environment with frequent interruptions.

• Excellent organizational and time management skills.

• High degree of accuracy and attention to detail.

• Ability to set priorities, take initiative and effectively manage multiple tasks to completion.

• Ability to work independently as well as a team member.

Preferred Qualifications

• Proficiency in Microsoft Office and databases.

• Experience with BoadMaker, InDesign, Photoshop, iMovie and iTunes applications.

FLSA Exempt:No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised:14 Jun 2018Pacific Daylight Time

Applications close:28 Jun 2018Pacific Daylight Time