University of Oregon Business Operations Manager, School of Planning, Public Policy and Management in Eugene, Oregon

Business Operations Manager, School of Planning, Public Policy and Management

Apply nowJob no:523298

Work type:Officer of Administration

Location:Eugene, OR

Categories:Executive/Management/Director, Public Policy and Planning

Department:College of Design, School of PPPM

Appointment Type and Duration:Regular, Ongoing

Salary:$65,000 - $67,000 per year

Compensation Band:OS-OA07-Fiscal Year 2018-2019

FTE:1.0

Application Review Begins

January 3, 2019; position open until filled

Special Instructions to Applicants

Please submit the following:

• Cover letter explaining how you meet the required minimum qualifications and preferred qualifications (if applicable)

• Professional resume

• Three professional references

• Answer to the following supplemental question:

1) The School of Planning, Public Policy, and Management is committed to creating a multicultural organization that actively respects, includes, and engages everyone. What does this mean to you and how, if you were selected as the Business Operations Manager, would you help us honor this commitment?

Department Summary

The Business Operations Manager is the primary administrative officer within the School of Planning, Public Policy and Management, one of the main academic units within the College of Design. The School of Planning, Public Policy and Management has an operating budget of $5 Million annually and is the academic home for 29 tenure track faculty members, as well as many non-tenure track faculty and adjunct-level instructors.

Position Summary

The Business Operations Manager oversees all financial and operational functions, including fiscal and operational oversight of: budgeting and expenditure tracking and reporting; development of financial forecasting and projections; hiring and other non-academic personnel actions; supervision of 2 classified staff; managing and utilizing available resources to fulfill the mission of the School and College. The Business Operations Manager will work closely with the Head of the School of Planning, Public Policy and Management and the College of Design administrators to conduct the unit’s business in accordance with the guidelines established by the University and the Office of the Dean.

Minimum Requirements

• Bachelor’s degree or equivalent combination of education and experience.

• Three years of supervisory experience of two or more employees, OR three years lead staff experience with appropriate supervisor training.

• Prior experience establishing, managing, and tracking operational budgets.

Professional Competencies

• Ability to be effective in an interdisciplinary team environment and with a variety of stakeholders, including faculty, staff, and students.

• Ability to meet deadlines, anticipate needs, manage and prioritize multiple tasks or projects, follow-through, and work independently without supervision, while handling frequent interruptions and shifting priorities.

• Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.

• Self-motivated, punctual, reliable, organized, and flexible. Excellent organizational, problem-solving, and time management skills. Excellent attention to detail.

• Resourcefulness, innovative thinking, and ability to improve administrative processes.

• Exceptionally strong oral and written communication skills, leadership skills, effective interpersonal skills, expertise in working effectively and collaboratively with faculty, staff and students with diverse backgrounds and cultures, and the ability to deal successfully with a broad spectrum of people in stressful or difficult situations.

• Strong analytical and critical thinking skills and ability to analyze, summarize, and effectively present data.

• Ability to analyze and develop fiscal recommendations.

• Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.

• Commitment to and experience with promoting and enhancing diversity and equity.

Preferred Qualifications

• Advanced knowledge of accounting concepts and experience in purchasing, contracting, and financial analysis.

• Knowledge of and experience with UO software platforms, including Banner, Cognos, and MyTrack.

• Understanding of an institution of higher education and related organizational structures, policies and procedures; emerging issues in higher education; familiarity with relevant Oregon Administrative Rules (OAR) and policies; equivalent experience in a similarly complex organization.

FLSA Exempt:Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.

Advertised:06 Dec 2018Pacific Standard Time

Applications close: