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Lionbridge is looking for an Information Management Specialist in Corvallis, OR. The ideal candidate is self-directed, highly organized, and detail-oriented. The top candidate must have excellent written and verbal communication skills, with a critical ability to communicate and to ensure documentation records are maintained to defined standards and policies.

Job description

• The primary role includes the following:

• Oversee and manage the documentation Change Management process, including the management (creation, routing, approval, and archiving) of Controlled Documents

• Manage “Master List” of Controlled Documents

• Use standard change management and Controlled Document tools and applications

• Close gaps in document approvals as needed

• In addition, ensure that all compliance documents are kept current, appropriately, and accurately stored/housed, and archived.

• Oversee the Records Management program for our client’s team

• Support the team in the execution of their responsibilities listed in the Records Management Policy.

• Ensure the team is in compliance with Records Management policies and requirements.

• Audit experience and/or experience with document management system requirements (such as ISO/GMP) a plus

• Manage any organization-owned Records Management policies and procedures that are designed to ensure compliance with the Records Management policies and requirements.

• Ensure communications regarding the Records Management program are delivered across the team

• Quarterly reporting on the state of the Records Management program.

• Ensure that documentation required to meet both ISO and Vertical Market requirements is kept current, and meets compliance and audit expectations

• Documents necessary to support compliance claims

• Manage retention and archiving requirements

• Manage SharePoint sites that house key documentation

• Identify those sites and compliance/audit records

• Develop and manage backup and recovery plans as determined to be appropriate

• Updates and maintenance

• Training Coordinator for the team relating to auditable and compliance documentation

Preferred skills and experience

• Proficient with Microsoft Office tools

• Familiarity with change management processes

• Very well organized, and experienced with records management

• Creative thinking; has the ability to develop and implement processes where none may exist, or where existing processes may be insufficient

• Familiarity with compliance-related documentation, change control of key/critical process documents, and change management “best practices”

• Familiarity with 3rd party audit processes and requirements

• Ability to work in a dynamic and technically challenging work environment, across a diverse set of stakeholders and team members, several in a variety of countries and time zones

• Excellent leadership, verbal and written communications, with the ability to operate independently and collaborate effectively across the team

Lionbridge embraces equal employment opportunity and a diverse workforce, making hiring and employment decisions based on individual merits and talent without regard to any protected status. If you believe you need a reasonable accommodation in the online job application process for a posted position, please contact us at careers@lionbridge.com for assistance.