Lionbridge Technologies Information Management Specialist in Corvallis, Oregon
Lionbridge is looking for an Information Management Specialist in Corvallis, OR. The ideal candidate is self-directed, highly organized, and detail-oriented. The top candidate must have excellent written and verbal communication skills, with a critical ability to communicate and to ensure documentation records are maintained to defined standards and policies.
The primary role includes the following:
Oversee and manage the documentation Change Management process, including the management (creation, routing, approval, and archiving) of Controlled Documents
Manage “Master List” of Controlled Documents
Use standard change management and Controlled Document tools and applications
Close gaps in document approvals as needed
In addition, ensure that all compliance documents are kept current, appropriately, and accurately stored/housed, and archived.
Oversee the Records Management program for our client’s team
Support the team in the execution of their responsibilities listed in the Records Management Policy.
Ensure the team is in compliance with Records Management policies and requirements.
Audit experience and/or experience with document management system requirements (such as ISO/GMP) a plus
Manage any organization-owned Records Management policies and procedures that are designed to ensure compliance with the Records Management policies and requirements.
Ensure communications regarding the Records Management program are delivered across the team
Quarterly reporting on the state of the Records Management program.
Ensure that documentation required to meet both ISO and Vertical Market requirements is kept current, and meets compliance and audit expectations
Documents necessary to support compliance claims
Manage retention and archiving requirements
Manage SharePoint sites that house key documentation
Identify those sites and compliance/audit records
Develop and manage backup and recovery plans as determined to be appropriate
Updates and maintenance
Training Coordinator for the team relating to auditable and compliance documentation
Preferred skills and experience
Proficient with Microsoft Office tools
Familiarity with change management processes
Very well organized, and experienced with records management
Creative thinking; has the ability to develop and implement processes where none may exist, or where existing processes may be insufficient
Familiarity with compliance-related documentation, change control of key/critical process documents, and change management “best practices”
Familiarity with 3rd party audit processes and requirements
Ability to work in a dynamic and technically challenging work environment, across a diverse set of stakeholders and team members, several in a variety of countries and time zones
Excellent leadership, verbal and written communications, with the ability to operate independently and collaborate effectively across the team
Lionbridge embraces equal employment opportunity and a diverse workforce, making hiring and employment decisions based on individual merits and talent without regard to any protected status. If you believe you need a reasonable accommodation in the online job application process for a posted position, please contact us at email@example.com for assistance.
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