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Portland General Electric Office Assistant in Boardman, Oregon

This is an exciting time to join Portland General Electric. As Oregon’s largest electric utility, Portland General Electric is leading an energy transformation that will harness the power of clean and renewable resources. Our vision for a clean energy future relies on three interrelated and overarching strategies: de-carbonize through investing in clean and reliable energy; modernize through a smarter more resilient grid; and empower our customers in their energy technology choices.

We’re searching for innovative, customer and results-obsessed leaders to help power our mission and lead the way in championing the world’s clean energy future!

Office Assistant (Part Time) Coyote Springs Power Plant

Job Function Summary

In this role, you'll provide a full range of administrative support to a manager and team(s) to enhance efficiency and support achievement of business goals. This is a part time position, approximately 32 hours per week.

Key Job Information

Office Assistant Position code: 6656

Grade 2

Career Level: B1

Key Responsibilities

General Office Support/ Administration

  • Provides administrative support to a manager and team or a facility; receives visitors, callers and incoming mail and refers to appropriate staff member or PGE department as instructed; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, etc.

  • Researches files and provides information/data to office assistant or manager as requested.

  • Schedules meetings and appointments.

  • Assists manager and staff with travel arrangements; prepares itineraries; makes reservations for flights, hotels and transportation as directed.

  • Provides support for organizing and executing meetings and special events; reserves meeting space, assists in setting up venue, arranges catering and assembles materials as directed.

  • Follows administrative procedures in completing assignments; may explain routine procedures to team members as needed; handles administrative tasks or issues according to instructions provided by manager or other staff.

  • Maintains and updates physical and electronic files and records; adds/retrieves documents/files to/from physical or electronic file systems as directed.

  • Initiates the request for facility moves and repairs, greeting and providing vendor access to complete the move or repair.

Accounting/Budget Support: Executes routine payroll adjustments; tracks expenditures; reviews accounting records and identifies discrepancies based on instructions by manager or other staff.

Personnel Administration Support Maintains records and tracks routine employee-related data following established procedures/guidelines; completes tasks for onboarding employees as directed by manager or other staff.

Purchasing/Contracting Support Reconciles purchasing card statements; tracks status of purchase requisitions and purchase orders following established procedures/guidelines.

Inventory/Supply Management Support Maintains and distributes office supplies.

IT/Database Management Support Enters data into various systems as directed.

Safety Program Support

  • Supports safety program; arranges safety meetings; tracks and schedules training and medical appointments; assists with various safety initiatives; performs clerical duties on the safety committee.

  • Supports the Personal Protective Equipment Program by tracking and verifying employees’ balances.

Education/Experience/Certifications

Education High school diploma or equivalent.

Experience Preferred: two years or less in progressive administrative support and secretarial positions or a related field.

Competencies (Knowledge, Skills, Abilities)

Functional Competencies

  • Working knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.

  • Basic knowledge of clerical/administrative procedures, requirements and techniques involved in carrying out the work of an organization.

  • Basic skills in applying procedures and practices within the framework of established guidelines.

  • Working knowledge of the organization, functions, key personnel and sources of information of the department/facility served.

  • Basic knowledge of time and attendance reporting procedures.

  • Basic knowledge of personnel record-keeping procedures and guidelines.

  • Working computer skills using administrative software applications: Microsoft Office (Word, Excel, PowerPoint, SharePoint), eRecords, Maximo, Peoplesoft, Powerplant, myTime and other corporate software systems for entering and processing data.

  • Working skills using office equipment, including copiers, printers and phones.

General Competencies

  • Basic business process interrelationships skills.

  • Basic decision-making skills.

  • Working interpersonal skills.

  • Basic organization and prioritization skills.

  • Basic problem-solving skills.

  • Working written and oral communication skills.

Physical and Cognitive Demands

Cognitive

  • Ability to adhere to set response times, deadlines and time-sensitive tasks

  • Ability to follow accuracy standards

  • Ability to follow through on decision-making tasks

  • Ability to interact effectively and collaboratively within a team environment

  • Ability to communicate and problem solve when under stress

  • Ability to respond and adapt to frequent change

  • Ability to accept and demonstrate self-awareness when provided constructive feedback

  • Ability to discern feedback and acknowledge ownership of areas of improvement

  • Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks

  • Ability to successfully collaborate with peers, managers and others within the organization Demonstrates sound memory

  • Ability to process new information to be applied consistently to work tasks

Schedule/Attendance

  • Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule

  • Ability to work long hours as needed.

  • Ability to work a variable schedule

  • Ability to report to work and perform work during periods of severe inclement weather

  • Ability to consistently meet attendance standards for regular, reliable, predictable, part-time attendance

  • Ability to work shift schedule

  • Ability to work on-call schedule

Physical Capabilities

  • This position requires a driver's license and history of safe driving practices.

  • Lifting/pushing/pulling: Up to 50 lb

  • Carrying: Up to 50 lb

Environment - Indoor/Outdoor

  • Office

  • Plant

  • Field

Join us today and power your potential!

To be considered for this position, please complete the following employment application by the posting close date. A cover letter may be needed with your application to be considered for this position.

PGE believes in rewarding strong performance. We provide a total compensation package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future.

PGE is committed to diversity and inclusion in the workplace and is an equal opportunity employer. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law.

Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric.

Talent Acquisition Contact:

Staffing@pgn.com

This job posting will close at 12:01 am Pacific Time on the closing date listed below:

2020-11-30-08:00

At Portland General Electric, we’re innovators, builders, and achievers. We’re committed to powering our customers’ potential and making a difference for our community and the planet. Today, that commitment includes developing an intelligent and resilient electric grid, electrifying transportation and de-carbonizing the energy sector.

We’re proud to deliver an exceptional experience to help our customers thrive. Our mission is to make clean, reliable and affordable energy services available to all. We obsess over serving customers and are committed to growing employee career paths with purpose. Equity and inclusion are core business values; we celebrate our differences and are committed to developing teams that reflect the communities we serve.

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