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SiteWise Corporation Administrative Assistant/Billing Specialist in Bend, Oregon

General Purpose

The Administrative Assistant/Billing Specialist works directly with the Operations teams to create work packets, enter projects into Vista, and perform partial or final billing. This includes working with the General Managers and Supervisors to provide information, follow up on questions and assist as needed. This position also uses customer systems to obtain work orders and process billing, works directly with customers as questions and issues are identified, and follows up as needed with the GM’s, Supervisors and/or customer. It might also require telephones, take messages and direct calls as needed.

Essential Duties/Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Maintain filing and spreadsheets (Knowledge of Excel a MUST)

 Tracking work orders internally and by sub-contractors

 Create jobs in Track Utilities software

 Create office files for work orders

 Download work order plans from customer software and save into online work order file

 Create field files for jobs. File and route appropriately

 Work directly with customers

 Hand off both office file and field file

 Enter customer approved invoices into company software system

 Work directly with customers

 Answering telephones, taking messages, and directing calls as needed

 Working directly with customers and updating customer systems

 Create and maintain drop logs

Career Progression- Admin Assist/ Billing Specialist III

• 7-10 years administrative experience

• Demonstrate ability to train other employees

• Demonstrate Proficiency in current position

Supervisory Duties (if any)

• None at this time


 3-7 yrs. administrative experience

 Construction experience a plus

 Display Sound Judgement

 Minimum of a High School diploma or GED

Additional Requirements/Licenses/Certifications:

 Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.

 Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen

ID: 2020-2312

External Company Name: Track Utilities LLC

External Company URL:

Street: 910 SE Wilson Ave