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International Paper HR Administrative Assistant in BEAVERTON, Oregon

What if you were given the opportunity and responsibility to make a difference? It is time to embrace your Infinite Possibilities. This is your opportunity to be part of International Paper, a Fortune 500 company and global leader in paper and packaging products. IP is known for our commitment to the environment and to cutting-edge technology. We have spent more than 100 years creating new ideas, and we are looking for people who can collaborate to help us build on our history, while creating future success. We are committed to attracting, preparing, promoting and supporting our teams. At International Paper, you control your destiny. We offer benefits, challenges, global opportunities and total rewards. When we say Infinite Possibilities, we mean it.

PURPOSE:

We currently have an opening for a Complex Human Resources - Administrative Assistant (HR Specialist) supporting three manufacturing facilities: Ink & Plate, Preprint, and Kraft Paper Bags. The Human Resources – Administrative Assistant will report directly to the Site Manager at Ink & Plate, and functionally to the Human Resources Generalist. We are looking for motivated, organized, and professional individuals who are capable of performing a multitude of functions in a flexible, fast-paced environment.

KEY RESPONSIBILITIES:

  • Coordinates selection processes for hourly and salaried positions including posting with and outreach to the necessary organizations; communication with authorized staffing agencies; sourcing, screening and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files.

  • Coordinates orientation and on-boarding activities for new hires.

  • Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP

  • Ensures the facility maintains full compliance with all aspects of required of a federal contractor.

  • Creates presentations to employees regarding policies and work rules that apply to all who work at the work locations.

  • Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files and I-9’s.

  • Maintains logs for 1:1s, discipline, paid sick leave, and grievances.

  • Maintains the accuracy of shared files and data bases.

  • Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.

  • Thorough knowledge of local pay practices, pay levels, job groups, and interface with SAP and WorkBrain (payroll system).

  • Handles and makes necessary changes to payroll process/systems on an as-needed basis. Support as payroll backup.

  • Ensures hourly employees are coded accurately by job classification, jobs performed, shift and department assignment.

  • Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.

  • Working knowledge of all benefits.

  • Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns.

  • Supports processes related to FMLA, disabilities, and return to work.

  • Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.

  • Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, managers, Human Resource Generalist, and company or community resources.

  • Coordinates facility functions including employee recognition, service awards, safety, and holiday-related events.

  • Assists in organizing presentation materials, coordinating meetings and catering arrangements, and maintaining employee bulletin boards.

  • Other Duties as assigned

KNOWLEDGE AND EXPERIENCE:

  • Bachelor’s Degree in Human Resources or Organization Behavior (preferred)

  • Experience working in union environment (preferred)

  • Minimum of three years’ administrative human resources experience or equivalent education.

  • Working knowledge of federal and state employment laws.

  • A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.

  • Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.

  • Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.

  • Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.

  • Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.

  • Experience with SAP strongly desired.

  • Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel.

  • Demonstrated ability to learn new software programs or databases quickly.

  • Specific competencies include problem solving, action oriented, integrity, functional/technical skills, customer focus, learning on the fly.

International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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