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WorkSource Oregon Contract Coordinator in ALBANY, Oregon

SUMMARY OF POSITION Performs professional duties within the area of contract and grant coordination and management. Serves as the primary point of contact in relation to agency-wide contracts. Assists project managers in preparing, monitoring, and evaluating contracts and grants. Maintains contract management processes, systems and software, including project budgets, budget monitoring, invoicing systems. ESSENTIAL JOB DUTIES Performs position duties in a manner that promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully. Engages in effective team participation through willingness to assist and support co-workers, supervisors, and other work related-associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems in a constructive manner. Demonstrates openness of constructive feedback and suggestions, in an effort to strengthen work performance. Contributes to a positive, respectful and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services. - Acts as a liaison between programs and finance department. - Assists program staff in developing grant applications, requests for proposals and contracts. - Assists in developing and preparing departmental work plans and budget documents, as they relate to contracts and grants. - Assists in monitoring contracts and preparing grant and contract quarterly and semi-annual financial and written reports. - Assists program staff in researching non-traditional grant opportunities. - Tracks match requirements for contracts and grants. - Monitors and reviews contracts with outside agencies/organizations for services provided under state and federal contracts to ensure compliance with funding source requirements. - Maintains established partnerships with State of Oregon Department of Human Services Contracts Payable Unit. - Assists staff and grantees in complying with applicable statutes, regulations and grant or contract provisions. - Monitors project expenditures and budget reports, as related to contracts and grants. - Completes all monthly, quarterly, semi-annual and annual billing invoices for all agency contracts and grants. - Review and tracks contract and grant expenses according to Generally Accepted Accounting Principles, Public Accounting Principles and agency policies and practices and agency's chart of accounts. - Reviews and verifies with project manager and program staff, service contract payments. - Assists contract close-out, maintains and collects in'kind volunteer data for report calculations. - Reviews and updates templates, standardized procedures for contracts, budgets, reports and other office management systems, including hard copy and computerized records. - Coordinates template changes at request of other agencies. - Monitors contracts to ensure they are within funding allocations and deadlines. - Ensures appropriate levels of insurance for contracts are maintained and up-to-date. EOE

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